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5 September 2007
BOCOG website
To offer opportunities for the general public to participate in the Opening and/or Closing Ceremonies ("Ceremonies") of the Games, the Beijing Organizing Committee for the Games of the XXIX Olympiad ("BOCOG") is soliciting submissions from all countries and regions in the world of photographic images featuring smiling children’s faces ("Photos") for possible use in the artistic performances of the Ceremonies.
In order to preserve the element of surprise and to support the best presentation of creative ideas in the Ceremonies, the exact creative use of the Photos is confidential at the present time. BOCOG may announce further details as to the actual usage of the Photos at an appropriate time during the process of producing the Ceremonies.
While BOCOG intends to maintain the integrity of the smiling faces, BOCOG will modify, alter or adjust the Photos, including, but not limited to, the background of the Photos, based on the creative requirements of the Ceremonies. Also, BOCOG has wide latitude to determine the final usage or non-use of the Photos in the Ceremonies, including all broadcasting of the Ceremonies and publications related to the Ceremonies.
General Guidelines for the Photos
(1) Content. The Photo(s) you submit must depict a full frontal image of the face of a smiling or laughing child. The child may be either a boy or a girl. Ideally, the child should be under ten (10) years of age. There are no specific requirements for the background of the Photo(s).
(2) Quality. The Photo(s) you submit must be at least five (5) million pixels, in color, and be bright and sharp. Photos meeting these requirements taken by ordinary digital cameras are acceptable.
(3) Quantity. There is no limit on the number of children for which you may submit Photos. However, you may submit only up to five (5) Photos of each child.
(4) Format and Filename. The Photo(s) must be saved in JPG format. The filename for each Photo must be “*.JPG,” where the “*” is the full name of the child. For example, the file of the Photo depicting a child named Zhang Xiaoming should be named “zhangxiaoming.jpg”, and if there are five Photos of Zhang Xiaoming, the files should be named “zhangxiaoming1.jpg”, “zhangxiaoming2.jpg”, etc. All Photos of each child should be submitted on a single and separate CD, with the full name of the child pictured in the Photo written on the CD in indelible marker.
(5) Previous Uses of the Photo(s). The Photo(s) have never been publicly used or displayed for commercial purposes.
Submission Process
(1) Forms. Click on the “documents for solicitation” link to download the following items:
(a) Smiling Face Photo Information Form,
(b) Child’s Statement and Consent, and
(c) Copyright Owner Statement and Consent.
You must print out and complete all three forms for each photo you submit.
(2) Complete Submission. A complete submission ("Complete Submission") must include all of the following items:
(a) CD containing a single child’s Photo(s);
(b) Completed Photo Information Form;
(c) Proof of child’s identity (e.g., photocopy of ID card or passport), proof of his/her parent or legal custodian’s identity (e.g., photocopy of ID card or passport) and evidence of child’s relationship with parent/custodian (e.g., photocopy of birth certificate);
(d) Proof of identity (e.g., photocopy of ID card or passport) of the copyright owner of each Photo on the CD;
(e) Executed Child’s Statement and Consent; and
(f) Executed Copyright Owner Statement and Consent. Even if the parent/custodian is the copyright owner, this form must be completed and included within the submission packet.
(3) Notes on Execution of the Forms.
(a) The child in the Photo is the owner of his/her image.
(b) Custodian of a child refers to parents of the child or other person who has legal custody of the child according to applicable law.
(c) Copyright Owner refers to the person who took the child’s Photo(s) or otherwise owes the full and complete copyright of the submitted Photo(s).
(d) All columns in the Smiling Face Photo Information Form shall be filled except for those marked with “*”. Even if the child’s parent/custodian is the copyright owner of the Photo, you still need to fill in “Information on Photo Copyright Owner”.
(e) Both the Child’s Statement and Consent and the Copyright Owner Statement and Consent have to be executed. Even if the parent/custodian is the copyright owner, both forms must be completed and included within the submission packet.
(4) Address. Please send your Complete Submission to the following address by express mail service, and indicate the term “SMILING FACE” on the envelope:
Operating Center for Opening and Closing Ceremonies of the Beijing 2008 Olympic Games
55 Lin Cui Xi Li, Chao Yang District, Beijing, China
Postcode:100085
(5) Deadline. The deadline for submission is April 30, 2008 and all submissions must actually be received by such date.
(6) Acknowledgement of Receipt. The Operating Center for the Opening and Closing Ceremonies of the Beijing 2008 Olympic Games ("Center") will not send an acknowledgement of receipt. If you have any questions about the delivery, please inquire via the express mail service system.
(7) For more information, please contact:
Tel: 0086-10-52077516
E-mail:
(8) Confidentiality/Destruction of Photos and Information Submitted. BOCOG and Center will take reasonable steps to keep all personally identifiable information contained on the CDs confidential, and will use this information only for its internal purposes and to communicate with the parent/custodian and the copyright owner regarding the Photos. For the Photos that are not used by BOCOG, BOCOG or Center will destroy or permanently delete such pictures and personally identifiable information submitted with them after the close of the Games.
Visit http://en.beijing2008.cn/news/official/bulletin/official/n214148312.shtml for more information and forms.